Inbox

Capture now, process later.

Written By Chirali Jain

You’re juggling tasks, ideas, links, reminders—all at once. That’s where your Inbox comes in.
ByDesign’s Inbox is your personal capture zone: a space to quickly store what’s on your mind so you can process it when you’re ready.

It works hand-in-hand with the Quick Capture Console (Ctrl + G), calendar, and dashboard to help you stay clear and in control.

✨ What goes into your Inbox?

  • Tasks you type using Ctrl + G (unless scheduled or added to a page)

  • Anything you forward via email

  • Tasks you quickly jot into the Inbox Widget on your dashboard

It’s a safe, neutral place where nothing falls through the cracks.

✉️ Email Forwarding to Inbox

Want to turn emails into tasks without thinking about it?

You can forward any email to your ByDesign Inbox using a personal inbox email ID.

🔑 Find yours under:

Settings → Calendars & Integrations → Inbox Email ID

📤 Forward an email → it becomes a task
📝 The email’s subject becomes the task title
📎 The body is added as a note

This is perfect for sending tasks from Gmail, forwarding newsletters to read later, or delegating emails to your future self.

🧠 How to process your Inbox

Think of your Inbox like a mental triage zone. You don’t need to act on everything immediately—but you do need to decide what happens to each item eventually.

Here’s a simple workflow, inspired by Inbox Zero:

For every item in your Inbox:

  • ✅ Takes < 2 minutes? → Do it now and mark as done

  • 🗓 Know when to do it? → Schedule it to a specific date or time

  • 🔁 Not sure yet? → Postpone or move it to a relevant page to revisit later

Repeat this process weekly—or even daily—to stay on top of things without ever feeling overwhelmed.

🖥 Keyboard Shortcuts for Inbox

ActionShortcut

Mark as Done

Ctrl + D

Open Edit Modal

Ctrl + Shift + E

Delete Item

Delete

Move to Page / Calendar

Drag and drop or use edit modal

Use these shortcuts often—they’re faster than thinking.

📌 Pro Tips

  • Pin the Inbox Widget to your dashboard for quick access

  • Schedule a weekly review to clean up your Inbox and plan your week

  • Use it to batch capture ideas—you don’t need to organize everything right away

  • Forward emails from mobile while on the go—it’s a great way to prep for your next deep work session

ByDesign’s Inbox isn’t just where ideas go to rest—it’s where they go to wait their turn.
The real power? You choose when that turn comes.