Allow a Single Task to be Scheduled Across Multiple Days (& bonus request: Introduce Automatic Task Chunking for Large Projects)

I'd love if there was a way to schedule a task across multiple different days instead of one day (i have a lot of projects which can’t be completed on one day. (Check out how Reclaim.ai does this)… with reclaim.ai you can add a task, and put how many hours or days it will take total, then get it to schedule them across your calendar automatically based on the priority level, and importance, I’m explaining this poorly, so I got Ai to summarize what it does (by the way, I love ByDesign, I’d just like it to add this break down feature or be able to have multiple schedule dates for the same task in the app.

Summary of the feature I’m talking about above that Reclaim.ai does. Refer to “Breaking down tasks” mostly.

Reclaim.ai is an intelligent scheduling assistant that automates the process of finding the best time for your tasks, habits, and meetings, directly on your Google Calendar. It operates on a principle of flexible and adaptive time blocking, ensuring your priorities are met while still allowing for the unpredictable nature of a typical workday.

How Reclaim.ai Schedules Your Time

At its core, Reclaim.ai analyzes your existing calendar, your to-do list, and a set of rules you define to create a dynamic and productive schedule. Here's a breakdown of the key components of its scheduling process:

1. Priorities are Paramount: Reclaim allows you to assign a priority level to everything on your calendar, from critical meetings to low-priority tasks.3 This enables the AI to make intelligent decisions when your schedule gets busy, ensuring that your most important items are protected.4

2. Flexible Time Blocking: Instead of creating rigid time blocks, Reclaim.ai initially schedules your tasks and habits as "free" time.5 This means that you still appear available for meetings. As your schedule fills up or a deadline approaches, Reclaim.ai will automatically flip these events to "busy," effectively defending that time for you.6 If a conflict arises with a higher-priority event, Reclaim will automatically reschedule the lower-priority item to the next best available slot.7

3. Understanding Your Availability: Reclaim.ai considers your defined work, personal, and meeting hours to ensure that tasks and habits are scheduled at appropriate times.8 This helps in maintaining a healthy work-life balance.

4. Smart Event Types: Reclaim.ai differentiates between various types of events to handle them appropriately:9

• Tasks: One-off to-dos with a specific deadline. Reclaim.ai will find the best time to get them done before they are due.10

• Habits: Recurring activities you want to make time for, like exercise or reading.11 Reclaim.ai will schedule them based on your preferred frequency and time of day.12

• Smart Meetings: For recurring meetings with multiple attendees, Reclaim.ai finds the optimal time that works for everyone, taking into account their availability and time zones.13

• Focus Time: Blocks of uninterrupted time for deep work, which are scheduled around your other commitments.14

Breaking Down Large Tasks

A key feature of Reclaim.ai is its ability to break down large tasks into manageable work sessions, a concept often referred to as "task chunking."15 Here's how it accomplishes this:

1. Duration and Deadlines: When you create a task, you specify the total time needed to complete it and its due date.

2. Minimum and Maximum Event Durations: You can set preferences for the minimum and maximum amount of time you want to work on a task in a single session. This prevents you from having very short, unproductive blocks of time or overwhelmingly long work sessions scheduled.16

3. Automatic Task Chunking: Based on the total duration, deadline, and your defined event durations, Reclaim.ai will automatically break the task down into smaller "Task Events" and distribute them across your calendar.17 For example, a 6-hour task might be broken down into three 2-hour sessions scheduled on different days leading up to the deadline.

4. Intelligent Placement: The scheduling algorithm will place these task chunks in the most logical open slots, always aiming to complete the entire task before the due date. It also considers the priority of the task, ensuring that higher-priority work is scheduled sooner.18

5. Integration with Project Management Tools: Reclaim.ai can sync with popular project management apps like Asana, Jira, and Todoist.19 This allows you to import your tasks and have Reclaim.ai automatically find the time to complete them, effectively bridging the gap between your to-do list and your calendar.

In essence, Reclaim.ai acts as a dynamic and intelligent assistant that not only manages your schedule but also helps you plan and execute your work in a more structured and realistic way.21 By breaking down large tasks and flexibly scheduling them around your other commitments, it aims to reduce the stress of time management and enhance productivity.